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Please reach us on (phone number) if you would like to set up a repayment plan. Should you have any queries about this invoice or the balance due on your account, kindly contact us immediately.
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Kindly inform us of the current status of this payment. The following invoice(s) require your immediate attention: Should you fail to make the payment within the next three days, you will have no choice but to act.
#Past due rent notice full#
To avoid this, kindly remit your payment today for the full amount due. Therefore, we feel that there is no other recourse but to write off this debt and report it as a “bad-debt loss” to the _ through a filing. We feel that we have given you enough time and that we have been more patient with you. Despite sending you several reminders, you haven’t made any attempt to clear your balance that is seriously past due. This letter is very important and requires your immediate attention. The letter should also state the numerous attempts you’ve made in trying to get the issue resolved and the consequences of their failure to make the payments. Your follow-up emails and calls should be firm and formal and should utilize different tactics such as bolded text or enlarged fonts. Kindly note that as per our policies, we are unable to continue doing business with a client who is currently past due, or who has been 60+ due.ĩ0-120 days past due invoice letters are significantly more difficult to collect.
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We will continue to reach you to try and have this matter resolved.Īs per our company policies, the payment period is 45 days. Should you have any queries concerning this invoice or the balance due on your account, kindly contact us immediately. Kindly inform us as to the current status of this payment. Invoice # Date due: _ Amount: _ + 4% late fees, assessed date: _ Kindly make your payment as soon as possible. This issue requires your immediate attention. We would like to inform you that your account is now 60 days PAST DUE for the invoice (invoice number) Given the reduced likelihood of collecting the debt successfully after this period, your follow-up emails should include a payment plan or advice on how they can get some assistance to clear up their balance. This letter should be firm, have bolded words, and be written in a formal language. It is likely that there is an underlying issue. An invoice that is past due for this long is less likely to be due to simple disorganization.
#Past due rent notice series#
It is important that you follow up with calls during this period and send a series of string emails. The likelihood of successful collection if an invoice is between 60-90 days past due. Thank you for dedicating your time to attend to this issue and your continued business. Please call us on (phone number) if you have any questions regarding the balance due on your account.Īs you already know, our payment terms are 45 days from the date of issue of the invoice, and a late fee of 4% is charged to your account if the payment is not received within 45 days of the date of issue. We would really appreciate it if you could let us know the status of this payment. You can make the payments via our bank account number (number) or via (any other payment methods you accept) We would like to this invoice (invoice number) to your immediate attention. We would like to inform you that your account with us now appears as past due. If you don’t get any reply to this past due invoice letter or if they fail to make the payments, resend after 45-50 days. If possible, you can record your conversation for accurate record-keeping. To avoid tension or defensiveness, frame the letter delicately by saying, “Your account with us now appears as past due.” Make sure that you include the reference to the invoice, the Date it was due, and a short reminder of your payment policy.įollow up this letter with a call. When writing your first Past due invoice letter, use more formal language to show your seriousness and to prevent the late payment from becoming a personal issue. As such, your first past due invoice letter should be cordial but firm. In most cases, most customers delay in making their payments due to disorganization or preference for longer payment terms -not malice. In doing this, you will have fostered a culture where the customer prioritizes your invoices. It is important to let the customer know that you are aware of their delinquency and that you are on top of your Accounts Receivables. The first past due invoice letter is usually sent the very first day the payment is due.